Job Summary (Maricopa County – Accounting Admin Assistant)

- Manage blanket purchase orders for Emergency Management, including processing and approving invoices for payment and monitoring purchase order balances.
- Respond promptly and professionally to inquiries from internal and external customers, providing accurate information or directing to appropriate resources.
- Validate and reconcile bank deposits, verify accounting string information, and ensure secure handling of funds until delivery to the appropriate entity.
- Oversee customer service reception desk operations, including mail and courier services, scheduling meeting rooms and vehicles, and answering the department’s main telephone line.
- Ensure adherence to established procedures, maintain adequate staff coverage, and keep resources up to date.
- Conduct research on products, services, or solutions and make recommendations to supervisors.
- Create and maintain records and databases for incoming revenue related to Palo Verde and Emergency Management.
- Manage annual inventory of office supplies and equipment for Support Services.
- Utilize extensive knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Access) and demonstrate familiarity with governmental organization and functions.
- Communicate effectively both orally and in writing, work independently or as part of a team, and operate various office equipment.
- Position requires a minimum of 3 years accounting experience; government accounting experience preferred.
- High school diploma or GED required.